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Listing of all Forms & Support Documents
Chapter 1 - Mission and Direction in the 4-H Youth Development Program
Word, PDF, and Other Documents
Links to Websites
- 10 Minute Education Series: 4-H Name and Emblem
- 4-H Branding Toolkit
- 4-H Name and Emblem User Guide for non Extension entities
- 4-H Name and Emblem 4-H Professional's Handbook
- 4-H Pledge
- Developmental Appropriateness
- Essential Elements
- Experiential Learning Methods
- Inclusive and Diverse Learning Experiences
- Inquiry Based Learning Methods
- 4-H Vision and Mission
- Smith Lever Act
- UC 4-H Youth Development Program Framework
- UC ANR Strategic Initiatives
- Understanding Learning Styles
Chapter 2: Roles of State and National 4-H YDP Partners in the 4-H Youth Development Program
Word, PDF, and Other Documents
Links to Websites
- Advisory Committees
- Affirmative Action Office
- ANR Employees Staff Personnel
- ANR Vice President
- Associate Vice President for Business Operations
- Associate Vice President for Academic Programs and Strategic Initiatives
- Board of Trustees
- CA 4-H Foundation
- Controller and Business Services Director
- County 4-H Offices
- National Institute of Food and Agriculture (NIFA)
- National 4-H Council
- National 4-H Supply Service
- National 4-H Youth Conference Center
- Organization Chart - USDA
- UC Davis Human and Community Development Department
- UC 4-H Youth Development Program Framework
Chapter 3: Affirmative Action and Civil Rights in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H ADA Accommodation Request Form
- 4-H Outreach Methods Documentation
- 4-H Practices for Inclusion of Individuals FAQ
- 4-H Practices for Inclusion of Individuals FAQ (Spanish)
- ADA Accommodation Request for Material/Equipment Form
- California 4-H Uniform Guidelines
- Disability Definitions
- Volunteers and UC Non-Discrimination Policy Brochure
- Volunteers and UC Non-Discrimination Policy Brochure (Spanish)
- Youth With Special Needs - Leaders Handbook (2013)
Links to Websites
- Americans With Disabilities Act
- ANR Administrative Handbook Section 603, Programmatic Compliance
- ANR Administrative Handbook Section 604, Program Civil Rights Complaints
- ANR Affirmative Action Director
- ANR Affirmative Action Resources Library
- ANR Affirmative Action Training
- ANR Nondiscrimination and Affirmative Action Statements
- ANR Sexual Harassment Complaint Resolution & Procedures
- Assurance of Nondiscrimination Letter
- Bylaws and Constitution Templates
- Office of Affirmative Action
- Title IX & 4-H Youth Development
- Uniformed Services Employment and Reemployment Rights Act of 1994
Chapter 4: Enrollment and Delivery Mode in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H Delivery Mode Matrix
- Fees-Annual Request to Assess County or Unit 4-H Participation or Program Fees
- Fees-Process for Consideration or Establishment of County or Unit Fees FAQ
- Project Across Club, County or State Lines Request and Agreement Form
- Request for 4-H Membership in a Neighboring County or State
- Request for 4-H Program Fee Waiver Reduction
- Request for 4-H Program Fee Waiver Reduction (Spanish)
- Request for 4-H Program Fee Waiver/Reduction FAQ
Links to Websites
Chapter 5: Membership and Participation in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H Club Program Planning Guide
- 4-H Officer's Manual (2013)
- Bylaws-4-H Unit Template
- California 4-H Dress Guidelines
- California 4-H Uniform FAQ
- California 4-H Uniform Guidelines
- Constitution-4-H Unit Template
- Kindergarten - 3rd Grade Programs in 4-H Fact Sheet
- Member Code of Conduct - English
- Primary Member - Personal Development Report (basic)
- Primary Member Incentives and Recognition - FAQ
- Primary Member-Adult Volunteer Guide
- Primary Member-Fact Sheet
- Program Planning Guide FAQ
- Sample 4-H Annual Project Plan
- Steps to Success (Spanish)
- Steps to Success in 4-H
- Steps to Success in 4-H FAQ
Links to Websites
- ANR Administrative Handbook Section 603
- 4-H Vision and Mission
- Kindergarten - 3rd Grade Programs in 4-H Fact Sheet
Chapter 6: 4-H Adult Volunteers, Parents and Other Adults in the 4-H Youth Development Program
Word, PDF, and Other Documents
4-H Policy Documents Chapter 6
- 4-H Adult Volunteer Application Packet - English
- 4-H Adult Volunteer Application Packet - Spanish
- 4-H Adult Volunteer Code of Conduct - English
- 4-H Adult Volunteer Code of Conduct - Spanish
- 4-H Adult Volunteer Code of Conduct with Signature - English
- 4-H Adult Volunteer Confidential Self Disclosure Form - English
- 4-H Adult Volunteer Confidential Self Disclosure Form - Spanish
- Adult Volunteer Code of Conduct with Signature - Spanish
- Adult Volunteer Waiver of Liability
- Background Investigation and Fingerprinting FAQ
- California 4-H Dress Guidelines
- Complaint-County 4-H Complaint Form
- Complaint-County 4-H Complaint Response Form
- Complaint-County Complaint Process
- Complaint-County Complaint Process Flow Chart
- County VMO Complaint Review Board Procedure
- Criminal Records Barrier Offense List
- Criminal Records Decision Matrix for Volunteers
- Dual Employee Volunteer Status FAQ
- Member Code of Conduct - English
- Parent-Guardian-Adult Participant Code of Conduct - English
- Sample 4-H Adult Volunteer Position Description-Activity or Event Adult Volunteer
- Sample 4-H Adult Volunteer Position Description-Organizational Unit Volunteer (Club Leader)
- Sample 4-H Adult Volunteer Position Description-Project Adult Volunteer
- Sample 4-H Adult Volunteer Position Description-Resource Key Adult Volunteer
- Waiver of Liability - Spanish
- Youth Waiver of Liability - English
Links to Websites
- Administrative Policies and Business Contracts
- Advisory Committees
- ANR Background Investigation Procedures Manual
- ANR Volunteer Conflict Resolution Manual
- No Longer Interested (NLI) Notification
- Request for Live Scan Service
Chapter 7: Experiential Learning in the 4-H Youth Development Program
Word, PDF, and Other Documents
4-H Policy Documents Chapter 7
- 4-H FFA Grange CDFA Agreement
- 4-H Shooting Sports - Air Gun Purchase Request Authorization
- 4-H Shooting Sports - Ammunition Purchase Request Authorization
- 4-H Shooting Sports - Application for Certification
- 4-H Shooting Sports - Course Evaluation
- 4-H Shooting Sports - Equipment Checkout Log
- 4-H Shooting Sports - Policies and Procedures
- 4-H Shooting Sports - Training Report
- 4-H Shooting Sports - Training Request and Registration Form
- 4-H Shooting Sports FAQ
- 4-H Shooting Sports Leader Preliminary Checklist
- 4-H Shooting Sports Leader Range Checklist
- 4-H Shooting Sports Project Leader Position Description
- 4-H Western Heritage Project & Pistol Project Permission to fire a Handgun Form
- Annual Project Report Form (with instructions)
- California 4-H Uniform Guidelines
- Equine Lease Agreement
- Equine Lease Agreement FAQ
- Events - Proposal for New County YDP Event Activity Competition
- Events-Definition of Proposed State, Multi-County and County Events
- Events-Process for Sanctioning National and State 4-H Events Flowchart
- Events-Proposal for CA Participation in New National Event/Activity/Competition
- Events-Proposal for New State 4-H YDP Event/Activity/Competition
- Events-Review Sheet for State and National Events/Programs/Competitions
- Jackpot-Prospect Show FAQ
- Kindergarten-3rd Grade Programs in 4-H Fact Sheet
- Livestock Project Transfer Form
- Primary Member Incentives and Recognition - FAQ
- Primary Member-Adult Volunteer Guide
- Primary Member-Fact Sheet
- Program Criteria Checklist
- Project and Activity Evaluation Checklist
- Shooting Sports - Code of Ethics
- Shooting Sports - Firearms & Ammunition Storage and Transportation
- Shooting Sports Equipment Maintenance Log
- Steps to Success (Spanish)
- Steps to Success in 4-H
- Steps to Success in 4-H FAQ
Links to Websites
- 4-H Curricula
- State Leadership Conference
- 4-H Educational Technology Committee
- Administrative Policies and Business Contracts
- ANR Peer Review and Publishing
- California Focus
- DOJ Approved Gun Safes and Firearm Safety Devices
- DOJ Regulatory Gun Safe Standards
- Division of Fairs and Expositions
- Experiential Learning
- Kindergarten-3rd Grade Programs FAQ Sheet
- 4-H Vision and Mission
- National 4-H Center
- National 4-H Directory of Materials
- National 4-H Conference
- Service Learning Projects
- Shooting Sports
- State Rules for California Fairs
- Citizenship Washington Focus
Chapter 8: 4-H Council and Unit Management in the 4-H Youth Development Program
Word, PDF, and Other Documents
4-H Policy Documents Chapter 8
- 4-H and Religion FAQ
- 4-H Club Program Planning Guide
- 4-H Officer's Manual (2013)
- CA 4-H Core Elements of Clubs
- Club Business Meeting Agenda Guide
- County VMO Complaint Review Board Procedure
- County Management Board Bylaws Template
- County Managment Board Constitution Template
- Naming 4-H Clubs, Units, Programs, Events and Website
- Notification of 4-H VMO Unit Name Change Form
- Program Criteria Checklist
- Program Planning Guide FAQ
- Request for 4-H Charter
- Requesting 4-H Charter Process
Links to Websites
- Guiding Principles, Core Values and 4-H Program Criteria
- Mission, Core Values, and Framework
- Naming 4-H Clubs, Units, Programs, Events, and Websites
- 4-H Outcomes & Impacts
- Staff Resources
- University Neutrality on Religious and Political Matters
Chapter 9: Financial Management in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H Banking Policy FAQ
- 4-H Donation Receipt
- 4-H Donation Receipt for Auctions
- 4-H Donation Receipt Template Letter
- 4-H Donations/Funding Support Matrix
- Application to Use 4-H Name and Emblem Single or Multiple County Use
- Application to Use 4-H Name and Emblem Statewide or Multiple County Use
- Appropriate Use of Name and Emblem for Livestock Sale,Auction,Similar Events
- Authorization to Use the 4-H Name and Emblem Flow Chart
- Banking Electronic Check Conversion FAQ
- California State Sales Tax FAQ
- Deposit Cards Electronic Banking FAQ
- Form 6.2 Annual Inventory Report
- Form 6.3 Annual Financial Report
- Form 8.5 Year-End Club Peer Review Report
- Form 8.6 Year-End Club Peer Review Checklist
- Form 8.7 Fundraising Approval
- Fundraising to Benefit Groups or Organizations by 4-H Units and VMOs FAQ
- Fundraising: Private Support for the 4-H Program
- Fundraising: Sponsorships & Promotions
- Games of Chance and the 4-H YDP FAQ
- Gifts to Individuals Businesses or Organizations by 4-H Units and VMOs FAQ
- Guidelines for 4-H Premium Awards
- Guidelines for Fundraising to Benefit Groups or Organizations by 4-H Units and VMOs
- Helpsheet: 4-H Unit Sign-In Steps for 4-H Financial Reporting System
- IRS 4-H EIN FAQ
- Monthly 4-H Bank Statement Verification Form
- Public Law 772
- Raffles, Lotteries, Gaming and 4-H
- Request to Use the 4-H Name and Emblem for Commercial Purposes in CA
- Reviewing 4-H Unit and VMO Monthly Statements Checklist
- Statement of Cash Collections
- Treasurer's Manual (2014)
- UCCE County Office Banking Procedures flowchart
- UCOP Accounting Manual: D-371-77
Links to Websites
- 4-H Annual Financial Reporting System
- Accepting, Acknowledging, and Documenting the Receipt of Gifts
- ANR Administrative Handbook Section 206, Gifts
- ANR Development Services Director
- CA Revenue and Taxation Code, Section 6361
- CA Revenue and Taxation Code, Regulation 1597
- Fundraising: Private Support for the 4-H Program
- Fundraising: Sponsorships and Promotions
- Granting Authorization to use the 4-H Name and Emblem
- IRS Form 990
- Raffles, Lotteries, Gaming and 4-H
- 4-H Record Retention Guidelines
- Sales and Use Taxes: Exemptions and Exclusions
- Staff Resources
- Tax Tips for Non-Profit Organizations
- UCOP Accounting Manual Chapter: D-371-77
- UC Sales Tax Manual
- Using the 4-H Name and Emblem
Chapter 10: Business, Insurance and Risk Management in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H Guidelines for Social Media
- 4-H Participant Accident / Illness Claim Form
- CDFA Fairs and Expositions Letter
- General Liability and Automobile Insurance FAQ
- Honorarium Processing Flow Chart
- Honorarium Processing for 4-H Payments FAQ
- Honorarium Request for Payment of an Honorarium
- Insurance Accident and Illness Insurance FAQ
- Insurance and 4-H Animal Projects FAQ
- Insurance CA 4-H Accident/Sickness Insurance Program Brochure
- Insurance Incident Report Form
- Insurance UC 4-H Accident/Sickness Insurance Program Brochure (Spanish)
- Insurance-Procedures_for_4-H_Accident_Illness_Claims
- Insurance_Procedures_for_Accident_Illness_Claims_for_Staff
- Member Code of Conduct - English
- Payment of Services and When/Why the Need to Hire an Employee
- Steps to Hiring Camp Employees with 4-H Funds
- UC Waiver FAQ
- UCCE Contract Processing for 4-H Events, Camps and Conferences
- Youth Waiver of Liability - English
Links to Websites
- Administrative Policies and Business Contracts
- ANR Office of Risk Services: General Liability and Automobile Insurance FAQ
- ANR Insurance Coverage Brochure
- ANR Office of Risk Services
- California Department of Motor Vehicles Minimum Liability Insurance Requirement
- Fairs and Exposition Letter
- Position Description - 4-H Camp Director
Chapter 11: Health and Safety in the 4-H Youth Development Program
Word, PDF, and Other Documents
- 4-H Adult Volunteer Code of Conduct - English
- Adult Medical Release and Health History Form - Spanish (PDF)
- Child Abuse Acknowledgement Statement Suspected Child Abuse
- Child Abuse Child Safety Info Adult Volunteers
- Child Abuse Reporting Flow Chart
- Child Abuse Suspected Child Abuse Report Form
- Drinking Water FAQ
- General Liability and Automobile Insurance FAQ
- Insurance Incident Report Form
- Insurance-Procedures_for_4-H_Accident_Illness_Claims
- Insurance_Procedures_for_Accident_Illness_Claims_for_Staff
- Member Code of Conduct - English
- Member Treatment Authorization and Health History Form - English
- No Use of Alcohol Drugs or Tobacco in the 4-H YDP FAQ
- Petting Zoos and Interactive Animal Displays FAQ
- Safety Meeting Training Record
Links to Websites
- 4-H Camp Safety Guidebook
- 4-H Petting Zoo Guidelines
- 4-H Safety Manual
- 4-H Water Safety Guidelines
- All-Terrain Vehicle Safety
- ANR EH&S Clover Safe Notes
- ANR EH&S Clover Safe Notes Listed by Project Area
- ANR EH&S Home Page
- ANR Office of Risk Services
- ANR Tobacco Free Policy
- Association for Challenge Course Technology
- ASTM/SEI Standards - University of Connecticut Helmet Safety
- Bicycling Safety
- California Bicycling Requirements
- California Penal Code
- Child Abuse Mandated Reporter Training
- Child Abuse Prevention Councils in California
- Child Safety Online Training: Creating Safe Spaces for Youth
- Driving Safely While Towing a Trailer
- EH&S 4-H Resources
- Emergency Preparation and Response Guidelines
- Food Safety Brochure
- Food Safety Education
- Food Safety Program Letter
- Holding and Attending 4-H Meetings in Private Residences
- International Mountaineering and Climbing Federation
- Meeting Space Safety Checklists
- National Association of State Public Health Veterinarians (NASPHV)
- Preventing 4-H Member Injuries and Illnesses
- Professional Ropes Course Association
Chapter 12: Collaborations and Relationships in the 4-H Youth Development Program
Word, PDF, and Other Documents