Chapter 12: Collaborations and Relationships
To provide the greatest educational service to the young people of the state, it is essential that the California 4-H YDP and other youth-serving agencies cooperate and work in harmony with each other. 4-H YDP will make every effort to avoid the inauguration of programs and activities more appropriately falling within the purview of other youth-serving agencies. To this end, the 4-H YDP will promote cooperative efforts with, and among, other youth agencies, in order to minimize unnecessary duplication of services.
A memorandum of understanding (MOU) 4-H FFA Grange CDFA Agreement describes the statewide cooperation between these organizations and policies governing membership and project participation in them. 4-H members may participate in these organizations, but they must have different projects for each organization. See also Chapter 7, IV, Fairs, Expositions, and Other Sponsored Shows, F. 4-H Project Transfers.
Since other youth-serving organizations are publicly and privately supported, neither they nor the 4-H YDP have the right to determine the extent to which a member should participate in activities or projects of either organization. The member and the member’s parents/guardians should determine what projects in each organization should be undertaken, providing the minimum requirements are met for supervised project work in each. Staff members of either organization should not discourage the member from following the choice agreed upon by the member and their parents/guardians.
The Junior Grand National Livestock Exposition is an interstate junior livestock show held at the Cow Palace in San Francisco. 4-H and FFA members exhibit market or breeding animals. Qualifying market animals are sold at auction.
The California State Fair is a statewide fair that provides opportunities for 4-H members and other youth to exhibit their project work and livestock and participate in a variety of other learning opportunities and competitions.
Throughout California, breed associations, fairs, and related industry groups hold shows and competitive events for youth.
- In some cases these events may include activities that are contrary to 4-H YDP policies or guidelines, such as offering jackpot shows or having competitive events for primary age youth.
- Should a breed association offer any of these activities, members who would like to participate must do so as an individual and not as a 4-H YDP member.
- 4-H members may not wear a 4-H uniform or other representation of 4-H, nor should their participation be recognized as a 4-H YDP experience.
- Coverage under the 4-H YDP accident/illness insurance program and protection under UC’s liability program will not be extended to include these activities.
- Since UC controls the use of the 4-H name and emblem, 4-H YDP staff should make known that only shows or classes that adhere to 4-H YDP policies and are approved by local 4-H YDP staff may use the 4-H name.
- Coverage under the 4-H YDP accident/illness insurance program and protection under UC’s general liability insurance program is not extended to breed associations.
- 4-H YDP staff should work in a proactive manner with these organizations to assure they understand the educational foundations of 4-H YDP.
A memorandum of understanding exists between the State 4-H YDP and the Guide Dogs for Blind that outlines the agreements between the two organizations. See the Guide Dogs For Blind Staff Memo and Guide Dogs For the Blind Summary of Roles and Responsibilities for more information.
Paid personnel of agencies or schools may work in a collaborative role with 4-H YDP staff in assessing community needs, identifying local resources, and conducting a 4-H YDP experience for youth in school settings and other community youth group contexts. 4-H YDP staff may provide research and education programs to other agencies that serve youth.
Paid personnel of other agencies or schools may not simultaneously function as a 4-H YDP program collaborator and a 4-H adult volunteer. See Dual Employee Volunteer Status FAQ.
C. Memorandum of Understanding
A memorandum of understanding (MOU) is appropriate for situations which seem to present some level of risk greater than that of standard operations, and/or to involve a commitment of significant importance to UC. MOUs define a relationship between UC and the external party and create a clear record of commitments to be undertaken. MOUs should be developed in consultation with the State 4-H Director, as well as the Administrative Policies and Business Contracts Unit (see APBC website for more information). See (ANR Administrative Handbook, Section 401 - Programmatic MOUs).
California Collegiate 4-H is authorized and administered by the State 4-H Office in cooperation with the county 4-H YDP staff and programs.
Collegiate 4-H is an organization that provides its members a sense of identity on college and university campuses, enriches their lives through group projects and recreation, develops confidence and leadership skills, and allows students expanded opportunities to serve the 4-H YDP.
C. Establishment of Collegiate 4-H Clubs
Collegiate 4-H Clubs may be established at any California institution of higher education including community colleges, private colleges and universities, CSU and UC, and vocational/trade schools. See Collegiate 4-H Handbook (2008) and National Collegiate 4-H Organization Establishment Guidelines.
D. 4-H Collegiate Charters
All 4-H Collegiate Clubs must be chartered through the county 4-H office in which the higher education institution resides and approved through the State 4-H Office. Authorization to use the 4-H name and emblem, establish a bank account, raise funds and carryout an educational program are granted through the chartering process.
E. Eligibility and Membership
Undergraduate, graduate and professional students are eligible to join a Collegiate 4-H Club at their respective institution of higher education. Faculty and staff may serve as club advisors at the invitation of the student membership.
Many colleges mandate membership eligibility for student organizations. While Collegiate 4-H Clubs must adhere to these guidelines of their host campus, all 4-H groups and activities must adhere to the University of California non-discrimination statement when using the 4-H name and emblem.
F. Collegiate 4-H Enrollment
Collegiate 4-H members enroll as adult volunteers and follow all of the enrollment screening and orientation processes as required by the state and county 4-H YDP. Enrollment should be completed in the county where the institution of higher education is located.
G. Host Campus
Most Collegiate 4-H Clubs obtain status as a recognized student organization at their host campus. Colleges have additional guidelines and policies regarding student organizations. The college may mandate financial procedures, membership requirements, and use of facilities. If host campus policies conflict with 4-H YDP policies, the State 4-H Office will help determine a proper course of action on a case-by-case basis.
H. Code of Conduct
Collegiate 4-H activities must adhere to all 4-H YDP policies. Collegiate 4-H Club members are expected to adhere to the 4-H Adult Volunteer Code of Conduct - English. Alcohol and tobacco products are prohibited at Collegiate 4-H events.
I. Relationship with Regional and National Organization
California Collegiate 4-H Clubs may choose to participate in the Western Regional Collegiate 4-H Council and/or National Collegiate 4-H Organization. Both entities have eligibility guidelines in becoming a voting Collegiate 4-H Club. Both hold conferences annually, have communication lists, and provide resources and support to Collegiate 4-H Clubs.
Word, PDF, and Other Documents
- 4-H Adult Volunteer Code of Conduct - English
- 4-H FFA Grange CDFA Agreement
- California 4-H Uniform Guidelines
- Collegiate 4-H Handbook (2008)
- Dual Employee Volunteer Status FAQ
- Guide Dogs For Blind Staff Memo
- Guide Dogs For the Blind Summary of Roles and Responsibilities