University of California 4-H Youth Development Program
University of California 4-H Youth Development Program
University of California 4-H Youth Development Program
University of California
University of California 4-H Youth Development Program

4-H Record Books

About 4-H Record Books

The 4-H program has a long history of record keeping. The focus reflects the importance of this life skill in our daily lives. Completing a 4-H Record Book is a process where you record project and club work using a standard format.

Why have 4-H Record Books?

Completing the Personal Development Report in the Record Book provides you an incentive for participation, learning, and achievement.

Benefits of completing a 4-H Record Book:

  • Practice Records Management - Track your activities, events, profits and losses, skill development and learning experiences. In this competency skill you identify, create, classify, archive and preserve records.

  • Reflect on your yearly work - Document your skill development and learning experiences in a written report.

  • Measure your achievements and growth throughout your years in 4-H.

  • Set goals, pursue strategies to meet those goals, and record how you may have had to shift gears in the face of challenges and obstacles. 

Do I have to do a Record Book?

We encourage all our 4-H youth to do a Record Book to record their project information and reflections, but 4-H Record Books are not required for membership or participation in 4-H activities such as club events, 4-H camps, or conferences.

A 4-H Record Book may be required to receive participation awards (such as star ranking, medals, or pins based on 4-H Record Book achievements).

Record Books during social isolation

Tips on meeting 4-H club and project requirements with virtual learning. Here are some tips for earning your Star Rank credits virtually and ideas on how to record them in your Record Book. Remember to talk to your Club or Project Leader about options for meeting project or club completion projects.

Are you a Club Officer? How can you help the younger members in your club finish their 4-H year successfully?

Download Tips for Earning and Recording Star Rank Credits in a Virtual World

Record Book Virtual Evaluations

Trying to decide if you want to host Club and County Record Book Evaluations/Competitions virtually?  This recorded webinar discusses options to consider. 

Covered in the slide deck and video recording:

  • Considerations such as unknowns, inequitable access to tools, and reducing stress on families
  • Star Rank Achievements
  • Evaluation/Competition Recommendations—guidance regardless of how you decide to complete evaluations
  • Options for collecting signatures
  • Options for submitting books: email, scanned, drop-off
  • Options to evaluate virtual independently, virtual small group, in-person after SIP lifted
  • Supports provided by Statewide Incentives & Recognition Advisory Committee

Download the Slide Deck of this recorded webinar: RB Virtual Evaluations



Record Book Competitions

Record books can be submitted for review and evaluation at the Club, County, and State level. Learn more about Record Book Competitions.

Paper and Digital Record Books

Both paper and digital versions of the Record Books use the forms and links below. 

The 2021-23 Record Book Manual and Record Book Forms

The 2021-23 edition is now available. There are no changes from the 2021-22 edition to this two-year edition. All forms and manuals can be used for both program years. 

All counties in California must be in alignment with the documents outlined in the manual; no other supplemental forms or requirements may be used.

The Record Book Manual and Record Book Forms are separate documents. 

Record Book Manual

Record Book Manual (PDF) - This manual outlines all the parts of the Record Book and includes instructions for completing each form.

Record Book Forms Combined (doc)

Individual Forms:
Personal Development Report - For Junior, Intermediate, and Senior members.

Annual Project Report - For Junior, Intermediate, and Senior members.

Leadership Development Report - For Intermediate and Senior members only.

4-H Resume Template - For Senior Members only. 

Record Book Forms (Excel) 

PLEASE READ before accessing Google Forms: 

Copy to your own personal Google Drive. NOTE: Most school districts block access from outside of your school district. Please be aware that if you are trying to use the google account assigned from your school, you are likely to get a denied access/request permission request. It is also likely that they will not grant you incoming access by your school account administrator. Please open a free, personal Google account to access the Google Record Book Forms feature.

All Google versions contain all forms, but does not include the My 4-H Story, Expression Pages, Collection of Work, or Resume for Seniors. There are prompts to remind you to create these pages. 

Google Versions Links Document

All versions allow you to complete each form directly into the document and expand or delete the rows as needed. Use the forms style you are most comfortable using. 

Each county must come into alignment with this version and eliminate all supplemental forms and/or other requirements.


Purchase a Record Book cover using this link. 5% goes back to California 4-H!
Purchase a Record Book cover using this link. 5% goes back to California 4-H!


For Primary Members

Primary Members can start learning the skill of Record Management. 

Note: Primary Members are not required to complete reports forms to receive their annual stripe and pin.

Primary Member Report Form (iSprout) (DOC) - for iSprout Primary Project Members

Primary Member - Personal Development Report-basic (DOC) - for all other Primary Members


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