Listed below are the most frequently asked questions and answers about the JOANN Paper Clover campaign and 4-H Project Grant program. If you have additional questions, please contact Jessica Bautista at firstname.lastname@example.org.
JOANN Paper Clover Campaign
How will the funds of the JOANN Paper Clover campaign be distributed?
The donor’s intent is for the funds to be distributed by the State 4-H Office. Funds will be used for three statewide grants and the following:
- JOANN 4-H Service Learning Project Grant
- JOANN 4-H Spark Project Grant
- JOANN 4-H Innovative Project Grant
- Materials for the recognition of grant award recipients
- State Fashion Revue
Will the funds from the Clover’s fundraiser at each JOANN store be tracked?
We expect that the total funds raised from each store will be reported in the weeks following the campaign to the California 4-H Foundation. As this is the first year for the campaign, it is impossible to know how quickly results information and funds will be available.
What is the in-store service project?
On February 3, 2018, local 4-H programs partnered with their JOANN store to hand-make Valentine’s Day cards to be distributed to a local organization.
Why are funds not distributed to the county where the JOANN store is located like with the Tractor Supply fundraiser?
The donor’s intent is for the funds to be distributed by the State 4-H Office. While most counties have at least one Tractor Supply store, the locations of JOANN stores is uneven: In California, 31 out of 57 counties have a JOANN store. Out of those counties, 14 have only one and five have two stores. Since many counties do not have a JOANN store, individuals may travel to another county to purchase supplies and materials. Even shoppers with a with a store in their county may be traveling to another county to shop because it is closer.
Given these factors, a grant program open to every youth, adult volunteer, and staff participating in 4-H fulfills the donor’s intent and provides an opportunity for everyone to participate and benefit.
Are there other 4-H participation requirements with a JOANN store?
No, other than the in-service project on February 3rd, 2018, there are NO in-store participation requirements.
Will priority be given to those 4-H members who participated in the in-store service project held at a JOANN store?
Yes, priority will be given to those who participated in the in-store service project. However, there are many factors that make a grant application successful, such as quality of the application. For verification, the county staff must indicate the participation on the letter of support. Participation in the in-store service project does not guarantee a grant award.
Can a 4-H youth member and/or adult volunteer from a county that does NOT have a JOANN store apply for grant?
Yes, these grants are open to ALL 4-H members and volunteers who fulfill the application requirements.
Do you have to be enrolled in 4-H to apply for a grant?
The grant is open to ALL youth and volunteers who participate in 4-H programming.
Can you apply for more than one grant?
Yes, individuals or groups may apply for more than one grant in a cycle. Individuals and groups may be awarded only once in each grant category during a 12-month period. Individuals can apply and be awarded a grant as an individual and as part of a group in the same grant category as long as the project areas are different.
Who will review the grants?
A selection committee composed of 4-H staff and/or volunteers will review the applications and notify the applicants.
How and when will the money be distributed?
Grant awards will be sent to the awardee’s county office a few weeks after the closing of the grant applications. Certificates and pins will be mailed once the 4-H Delivers report and final expense summary have been submitted.
What is the timeframe to complete the project?
Grant winners will have approximately 9 months from receipt of the grant to complete the project described in the application. Final reports and expense summaries must be submitted by the deadline.
What happens if modifications need to be made to the budget?
Funds must be solely used for the purpose outlined in the proposal. If any changes arise once funds are received, modifications to the budget must be submitted in writing to the State 4-H office and approved before moving forward.
Can equipment be purchased using the grant funds?
Yes. Equipment that is described in the budget template can be purchased using the grant funds and will be owned by the University of California 4-H. Once the project is complete, all equipment must be returned to the awardee’s county 4-H office, where it will be housed.
What must be submitted at the completion of the project?
All grant awardees must complete their project by the completion date (approximately 9 months from receipt of the grant funds). All awardees must submit a 4-H Delivers report with photos and /or video, and a final budget with receipts/documentation. Failure to submit the 4-H Delivers report and final budget will result in disqualification from applying for JOANN 4-H grants for a 12-month period and will require that the entire grant funds be refunded.
What is a 4-H Delivers report?
The final report is in the form of a 4-H Delivers article. A 4-H Delivers article has three components: The Issue (why was the project important), What Did 4-H Do (description of the project and what took place), and the Impact (describe the impact/significance of project). Along with the article, photographs and/or videos to showcase the project are required. See past 4-H Delivers stories for examples. Failure to submit the final report (4-H Delivers article with supporting materials) will result in disqualification from applying for JOANN 4-H grants for a 12-month period and will require that the entire grant funds be returned.
What is the final expense summary?
The final expense summary summarizes how the grant funds were used. Receipts and documentation must be submitted with the expense summary. Any unused funds are to be returned to the State 4-H Office. Failure to submit the final expense report will result in disqualification from applying for JOANN 4-H grants for a 12-month period and will require that the entire grant funds be refunded.